SAP R/3 for Everyone: Step-by-Step Instructions, Practical Advice, and Other Tips and Tricks for Working with SAP
Jim Mazzullo, Peter Wheatley
SAP R/3 for Everyone is the nontechnical user's guide to working with SAP R/3, the leading business enterprise software product in the world. Written and road-tested by experienced SAP R/3 users and trainers, this book saves typical SAP R/3 users time and trouble by providing them with the universal skills needed to work with any module of this complex software.
SAP R/3 can be used effectively by anyone who can perform a handful of simple procedures that are employed in nearly every SAP R/3 transaction. The authors explain these procedures in plain English, using illustrations and real-world examples.
After a brief explanation of the architecture and operation of SAP R/3, readers get step-by-step instruction in
- Logging on and off, managing passwords, and customizing the SAP application window and screens
- Navigating between screens with menu folders, transaction codes, and the menu bar
- Setting up customized favorites folders with quick links to the initial screens of transactions and other useful resources
- Understanding the four basic transaction types
- Working on initial screens, including tips and techniques for entering codes, searching for codes, customizing initial screens, and using multiple selection screens and selection options
- Customizing output reports with filters, sorts, sums, and display variants
- Exporting output reports to Microsoft Excel and Word and e-mailing output reports to other SAP users
Practical and jargon-free, SAP R/3 for Everyone provides readers with the skills and confidence they need to efficiently conduct any business activity with SAP R/3.
Table of Contents:
About the Authors
Introduction: Design and Operation of the SAP.
Central Work Area
SAP on the Web
PART I. GETTING STARTED.
Lesson 1: Logging On and Logging Off.
Procedure: Logging On With the SAP Logon Pad
Procedure: Logging On With a Desktop Shortcut
Procedure: Logging Off
Lesson 2: Working With SAP Sessions.
Controlling the Application Window Geometry and Location
Creating Multiple Application Windows
Procedure: Creating Multiple Application Windows
Killing a Session
Procedure: Cancelling a Transaction
Customizing the Layout of Application Windows and Screens
Procedure: Customizing With the Options Command
Procedure: Customizing With the New Visual Design Command
Customizing the SAP Easy Access Screen
Procedure: Customizing the SAP Easy Access Screen
Creating Desktop Shortcuts
Procedure: Creating Desktop Shortcuts
Lesson 3: Entering User Profile Data.
Procedure: Entering User Profile Data
Lesson 4: Changing Your Password.
Changing Your Password
Procedure: Changing Your Password When You Log On
Procedure: Changing Your Password After You Log On
PART II. NAVIGATING BETWEEN SCREENS.
Lesson 5: Navigating to Initial Screens With the Menu Folders.
Navigating With the Menu Folders
SAP and User Menu Folders
Searching for Transactions
Procedure: Searching for a Transaction With Keywords
Lesson 6: Navigating to Initial Screens With the Favorites Folders.
Working With the Favorites Folders
Adding Favorites Folders
Procedure: Creating a Favorites Folder
Adding Transaction Links to the Favorites Folders
Procedure: Adding a Transaction Link With Its Code to the Favorites Folder
Procedure: Adding a Transaction Link Without Its Code to the Favorites Folder
Adding Web, Intranet, and E-mail Links to the Favorites Folders
Procedure: Adding a Web or an Intranet Link to the Favorites Folders
Procedure: Adding a Link to Your External E-mail Application in the Favorites Folders
Changing the Names of Favorites Folders and Links
Procedure: Changing the Name of a Folder or Link in the Favorites Folders
Deleting Favorites Folders and Links
Sharing Your Favorites Folders
Procedure: Downloading Your Favorites Folders
Procedure: Uploading Favorites Folders
Lesson 7: Navigating to Initial Screens With Transaction Codes.
Navigating With Transaction Codes
Procedure: Selecting Transaction Codes From the Command Field List Menu
Identifying Transaction Codes
Procedure: Displaying Transaction Codes on the SAP Easy Access Screen
Procedure: Identifying Transaction Codes With the Menu Bar
Procedure: Identifying Transaction Codes With the Status Bar
Searching for Transactions by Transaction Codes
Procedure: Searching for Transactions With Keywords
Lesson 8: Navigating Between Screens With Menu Bars.
Navigating from the Initial Screen of a Transaction
Navigating from the Output Screen of a Transaction
PART III. SETTING UP INITIAL SCREENS.
Lesson 9: Entering Codes and Text.
Tips for Entering Codes and Text
Lesson 10: Searching for Codes.
Short Hit List Screens
Multiple-Tab Search Screens
Procedure: Searching for a Code With a Single Search Criterion
Procedure: Searching for a Code With Multiple Search Criteria
Tips for Using Multiple-Tab Search Screens
Structure Search Tree
List-Display Search Screens
Lesson 11: Entering Codes on Multiple Selection Screens.
Design and Operation of a Multiple Selection Screen
Procedure: Copying Multiple Codes Onto the Multiple Selection Screen
Using the Multiple Selection Screen: An Example
Using the Multiple Selection Button
Procedure: Searching for Multiple Codes for the Multiple Selection Screen
Lesson 12: Using Selection Options on Data Entry Fields.
Attaching Selection Options to Data Entry Fields
Procedure: Attaching a Selection Option to a Data Entry Field
Procedure: Removing a Selection Option From a Data Entry Field
What Do the Green Selection Options Do?
What Do the Red Selection Options Do?
Lesson 13: Working With Screen Variants.
Adding Data Entry Fields With the Dynamic Selections Button
Procedure: Adding More Selection Criteria to an Initial Screen
Creating Screen Variants
Procedure: Creating a Variant of an Initial Screen
Changing a Screen Variant
Procedure: Changing a Screen Variant
Procedure: Changing a Screen Variant 2
Calling Up a Screen Variant
Procedure: Calling Up a Temporary Variant
Deleting a Screen Variant
Procedure: Deleting a Screen Variant
Procedure: Creating a Single Default Data Entry on an Initial Screen
PART IV. WORKING WITH OUTPUT REPORTS.
Lesson 14: Sorting, Filtering, and Summing Up Line-item Reports.
Sorting and Grouping Line-item Reports
Example 1: Single-Column Sort of a Line-item Report
Procedure: Single-Column Sort of a Line-item Report
Example 2: Multiple-Column Sort of a Line-item Report
Procedure: Multiple-Column Sort of a Line-item Report
Example 3: Single-Column Sort of a Hit List
Filtering Line-item Reports
Example 1: Filtering the Line-item Report of the IH08 Transaction
Procedure: Filtering a Line-item Report
Example 2: Filtering the Line-item Report of the Cost Center A/P/V Transaction
Procedure: Filtering Positive and Negative Values in a Line-item Report 1
Example 3: Filtering Positive and Negative Values on the Usual Filter Screen
Summing Up Data Columns in Line-item Reports
Procedure: Summing Up Data in a Column of a Line-item Report
Procedure: Grouping and Subtotaling Data in a Line-item Report
Lesson 15. Display Variants for Line-item Reports.
Accessing the Display Variant Functions
The Change Layout Screen
Creating a Display Variant
Procedure: Creating a Display Variant for a Line-item Report
Saving a Display Variant
Procedure: Saving a Display Variant
Applying a Display Variant
Procedure: Applying a Display Variant After the Fact
Deleting a Display Variant
Procedure: Deleting a Display Variant
Working With Display Variants on Other Screens
Lesson 16. Exporting Line-item Reports to Microsoft Excel and Word.
Procedure: Exporting to MS Excel With the Option/Office Integration Button
Procedure: Exporting to MS Excel With the List Menu
Procedure: Back-Door Export of a Line-item Report to MS Excel
Lesson 17. Sending Line-item Reports via SAP E-mail.
The Create Document and Send Screen
The Upper Subscreen
The Lower Subscreen
Entering and Searching for the Names of Recipients
Procedure: Searching for Recipients
Working With Distribution Lists
Procedure: Creating Distribution Lists
Procedure: Searching for Distribution Lists
Reading SAP E-mail Messages
Procedure: Reading E-mail in the Business Workplace
Procedure: Storing or Deleting an E-mail Message
Sending E-mail From the Business Workplace Screen
Procedure: Creating and Sending New E-mail
Procedure: Replying to E-mail
Procedure: Forwarding E-mail
Coda: The Basic Transaction Types
Transaction Type 1: Displaying an Object
Transaction Type 2: Displaying a List of Related Objects
Transaction Type 3 : Creating an Object
Transaction Type 4: Changing an Object
Appendix: Create a Plant Maintenance Order (IW31).